Taking minutes in GAMUT is simple and quick. The ability to import the information contained in the recommendation field and record votes saves a lot of time.

Prior to taking the minutes, it is important to take attendance as doing so enables the ability to record voting. For more information on taking attendance, please refer the article “Record Attendance” for a detailed explanation.

How to Take Minutes
  1. Click on the agenda item
  2. Click on Minutes tab
  3. Enter minutes in text box (if you have entered information in the recommendation field, you can click on the Import Recommendation button)
  4. Record votes, if applicable
  5. Minutes will automatically save every 15 seconds, when you click ‘Next’, or when you click outside the Minutes box.  It is not necessary for you to click ‘Save’.


    You can use the recommendations field for creating items for which voting would be recorded. If the contents of that field is written how a motion would be made, then you can simply click Import Recommendation to paste the recommendation directly into the minutes.

NOTE: GAMUT will automatically save the minutes every 15 seconds. When information is automatically saved, the word Saved will display next to the Save button and then fade away. Should you navigate away from the page the minutes will also be automatically saved.

Record Votes

Clicking on Record Votes will expand the Voting section. A list of all voting members marked as present will display, the option on how to display votes, options on voting, and the ability to reset the ballot.

  • The default view to display votes can be set for the Meeting Type on the Minutes Administration page; However, the display of votes can be changed for each agenda item.
  • If changes need to be made to the vote or they were entered incorrectly, the ballot can be reset.
  • Description of the voting columns is listed below:
How to Record Votes
  1. Click on agenda item
  2. Click on Minutes tab
  3. Click on Record Votes
  4. Record votes
  5. GAMUT will automatically save voting information
How to Add Post Vote Minutes

Post vote minutes can be added to an agenda item if you record voting. This section can be used to indicate the passing or failing of a vote, if a board member was not present, etc.

  1. Click on agenda item
  2. Click on Minutes tab
  3. Click on Record votes
  4. Scroll down to Post Votes Minutes section

NOTE: GAMUT will automatically save the minutes every 15 seconds. When information is automatically saved, the word Saved will display next to the Save button and then fade away. Should you navigate away from the page the minutes will also be automatically saved.

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