Importance of using Agenda Item Fields

Make your agenda items come alive for attendees.

When an agenda item is created, users will have the choice to add fields for the item. These chosen fields will help to support the particular item that will be discussed or reviewed. A list of the all agenda item fields and their descriptions is listed below.

Agenda Item Fields

Field	Description
Alternatives	List alternatives to the proposed items
Contacts	List contact(s) responsible for agenda item
Custom1	Customizable field that can be used in agendas
Custom2	Customizable field that can be used in agendas
Custom3	Customizable field that can be used in agendas
Custom4	Customizable field that can be used in agendas
Custom5	Customizable field that can be used in agendas
Details	Enter details about agenda item
Financial Impact	List items impacting agenda item
Goals	Select district goals that relate to agenda item
Implementation Date	Date of implementation
Meeting Minutes	Attach past meeting minutes to agenda item
Policies	Select policies to attach to agenda item
Quick Summary/Abstract	Short summary of agenda item
Rationale	Reason for request of approval on agenda item
Recommendation	Recommendation on how the Board would vote
Summary	Brief statement or account of main points
Supporting Documents	Attach supporting documents i.e. Word, Excel, PDF documents

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Why are Agenda Item Fields so Important?

Here are some reasons why using agenda item fields are beneficial to running an efficient meeting and keeping your attendees informed:

• Ease of Viewing Agenda. Using item fields allows viewers to easily overview the topic or item at hand.
• Ease of Searching. This searchable archive for agenda items will save time for anyone needing information on current or past agendas.
• Ease of Taking Minutes. If you use the Recommendations field for Action Items, the contents of this field can be added to your meeting minutes with a simple click of a button and edited as needed.